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Metadata Policy

Metadata Policy for information describing items in the repository

  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
  3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy

Data Policy for full-text and other full data items

  1. Anyone may access full items free of charge.
  2. Copies of full items generally can be:
    • reproduced, displayed or performed, and given to third parties in any format or medium
    • for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
    provided:
    • the authors, title and full bibliographic details are given
    • a hyperlink and/or URL are given for the original metadata page
    • the content is not changed in any way
  3. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
  4. This repository is not the publisher; it is merely the online archive.

Content Policy

Content Policy for types of document & data set held

  1. This is a multi-institution subject-based repository.
  2. Subject Specialities: Multidisciplinary
  3. OpenDepot.org is restricted to:
    • Journal articles
    • Bibliographic references
    • Conference and workshop papers
    • Books, chapters and sections
  4. Deposited items may include:
    • working drafts
    • submitted versions (as sent to journals for peer-review)
    • accepted versions (author's final peer-reviewed drafts)
    • published versions (publisher-created files)
  5. Items are individually tagged with:
    • their version type and date.
    • their peer-review status.
    • their publication status.

Submission Policy

Submission Policy concerning depositors, quality & copyright.

  1. Items may only be deposited by accredited researchers based at any university, college or research organisation worldwide, or their delegated agents.
  2. Authors may only submit their own work for archiving.
  3. Submitted items are not vetted by the administrator.
  4. The validity and authenticity of the content of submissions is not checked.
  5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
  6. Any copyright violations are entirely the responsibility of the authors/depositors.
  7. If OpenDepot.org receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

  1. Items will be retained indefinitely.
  2. OpenDepot.org will try to ensure continued readability and accessibility.
    • It may not be possible to guarantee the readability of some unusual file formats.
  3. OpenDepot.org regularly backs up its files according to current best practice.
  4. Items may be removed at the request of the author/copyright holder.
  5. Acceptable reasons for withdrawal include:
    • Journal publishers' rules
    • Proven copyright violation or plagiarism
    • Legal requirements and proven violations
    • National Security
    • Falsified research
  6. Withdrawn items are not deleted per se, but are removed from public view.
  7. Withdrawn items' identifiers/URLs are retained indefinitely.
  8. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.
  9. In the event of OpenDepot.org being closed down, the database will be transferred to another appropriate archive.